Personal Assistant to CEO
vakansiya — 2024

Responsibilities:

• Flawlessly coordinate all meetings for the CEO and manage his complex calendar in accordance with shifting priorities.
• Prepare the CEO for all meetings, ensuring that he has all relevant documentation, agenda items, and notes in advance.
• Assist in document preparation and management on behalf of the CEO.
• Search, order and purchase of air tickets.
• Coordinate all travel arrangements and accommodations for the CEO.
• Manage a variety of tasks simultaneously. You will be the first line of defense in the CEO’s inbox, drafting emails, updating and managing internal communications.
• Organize events for the CEO, including executive offsites and team meetings.

About you:

• You are fluent in English, Russian both written and verbal.
• You can easily navigate the area, know the city of Baku and the location of the central streets.
• You’re confident in your ability to learn and execute on anything, but you have zero ego.
• You’re comfortable interfacing and collaborating with VP-level executives on a daily basis.
• You’re comfortable working with ambiguity, but also have impeccable attention to detail.
• You’re highly organized with strong time management and resource management skills.
• You keep projects moving forward.
• You’re a technology native; picking up new tools and technical skills comes quickly and naturally to you, and you’re always eager to find tech solutions to eliminate friction and manual work.
• Outstanding verbal and written communication skills.
• Superior organization skills and detail-oriented. You’re able to track various tasks from different projects and ensure nothing gets lost.
• Clear, empathetic communicator able to balance rapport and problem solving. You are comfortable communicating through email, chat, phone call and can draft emails on behalf of the CEO.
• Trustworthy. You act with discretion and can be trusted to handle confidential information appropriately.                                                          

Working Condition:

• Documentation according to Labor Legislation
• Working environment in a friendly and developing team

Eligible candidates can send their CVs with a photo and indicate “Personal Assistant to CEO” in the subject line of the email.