Personal Assistant
vakansiya — 2024

Role Purpose:

• To provide professional, proactive and comprehensive support a GM within the business.
  Be the first point of contact for the Director and take ownership of requests and communications and action them in a timely and appropriate manner.

Responsibilities include but are not limited to:

• Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
• Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
• Have regular reviews to revisit current priorities to ensure the meeting schedule is optimised.
• Manage the Director`s email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.
• Organise and process expense claims for the Director.
• To ensure all actions are logged, tracked and completed in a timely manner.
• Assisting with team social events.

Experience:

• Must have experience in a PA role at least for 3 years.
• Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times.
• Exceptional organisation skills with an ability to prioritise an often conflicting workload.
• Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment.
• Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure/stressful situations.In depth working knowledge of Office Excel, Word and PowerPoint.

If you have the level of experience and skills required for this role, please apply with a copy of your most up to date CV today. recruitment@seabreeze.az