Office Admin
vakansiya — 2024

Purpose of the role:

• Office Admin is performing the duty of clerical and administrative support in order to optimize workflow procedures in the office; Assisting colleagues and executives by supporting them with planning and distributing information as well as being the point of reference for all queries, requests or issues.

Our benefits:

• Annual performance-based bonus;
• Medical insurance
• Company lunch;
• Training opportunities (language courses included);
• Fast-growing environment, career opportunities, on-the-job training.

Job requirements:

• Managing the reception area, including welcoming customers and guests
• Managing company correspondence, including phone calls, emails, letters, and packages
• Organizing meetings, scheduling appointments, and overseeing catering during company events
• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
• Track stocks of office supplies and place orders when necessary
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Monitors and maintains inventory of equipment and other office supplies, and orders supplies as necessary by creating PR.
• Maintains a systematic filing system (manual and computerized)
• Assist with travel arrangements (hotel reservations) for office staff and managers.
• Entry badges ordering for new employees, and in case of necessary.
• Sending the documents for translating, internet and phone payments for head office and fields by creating PO, then release and approve process and payment procedure.

Required knowledge and skills:

• Proficient with Microsoft Office and calendaring programs
• Highly organized multitasker who works well in a fast-paced environment
• Excellent communication and organizational skills.

Essential requirements:

Education:

• A bachelor’s degree in business, administration, or a related field.

Work experience:

• 2 or more years’ office administration experience

Language skills:

• Azerbaijani (native), English (fluent), Russian (fluent)