Community Associate
vakansiya — 2024

Work schedule: Monday – Friday

Work place: Baku, Azerbaijan

Work hours: 09-00 till 18-00 (13-00 till 14-00 lunch break)

We are looking for a Community Associate to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety for the clients of Regus centre in Baku city.

Community Associates are the guest experience specialist for our locations.  From welcoming customers and guests, to supporting our center operations and sales activities, to maintaining customer relationships, the Community Associates are an integral part of a team that continually works to improve our customer experience.

Job description:

• Organization and coordination of administration duties and office procedures.
• Providing general support to visitors and consisting clients.
• Creation and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
• Organization the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repair support.
• Following office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all services are invoiced and paid on time.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Assist in the on boarding process for new hires.
• Plan in-house or off-site activities, like meetings, celebrations and conferences.

Duties and responsibilities:

• Executes manager’s and head’s verbal and written instructions to ensure fulfilment of work duties.
• Scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
• Providing confidentiality of the company data.
• Providing the confidentiality of IT and other systems of Company.
• Preparation of reports on areas of responsibility.
• Improvement of existing systems and based on analytical data and intuition.

Required knowledge and skills:

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Proven experience as an Office manager, Front office manager or Administrative assistant
• Fluent Azerbaijan, Russian and English language skills.
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• A creative mind with an ability to suggest improvements
• Only female candidates

To apply to this position please email your CV in English with photo to Aigerim.nurgaliyeva@regus.com email address and put “Community Associate” in the subject line. Otherwise, the candidacy will not be considered in the review process. Please be advised that only shortlisted candidates will be invited to the further stages of the recruitment process.