Administrative Assistant
vakansiya — 2024

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

Administrative Assistant – BAKU

About the job:

Administrative Assistant performs the full range of office support, management support and secretarial tasks, providing for the smooth and efficient running of the Delegation. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

Duties and Responsibilities:

• Ensures that offices, residences and their gardens are well maintained/cleaned and furnished according to ICRC standards;
• Ensures that the premises files are well kept and coordinated with BAR F&A Manager;
• Ensures that standard security measures are in place for the office and residences (fire prevention measures, 3M, smoke and gas detectors);
• Ensures all purchases related office/premises are requested and made on time;
• Ensures all fire-extinguishers are up to date and present at the assigned places;
• Coordinates and supports the employees under his/her supervision in their duties and personal development by coaching and advising them on internal and external training and development possibilities;
• Do monthly entries in relevant program under the supervision of F&A Manager.
• Other duties defined by line manager depending on situation and emergency cases.

Desired Profile and Skills:

• University Degree and certification in relevant (preferably) area.
• 1 to 3 years of total work experience in same area.
• Good command of English and Azerbaijani languages, any other language locally spoken is an asset
• Good computer literacy.
• Good knowledge of the region.
• Good communication and proven reporting skills.
• Good planning, coordination and people management skills.
• Cultural awareness and commitment to encourage diversity and inclusion in the workplace.

This is a full-time position for an employment contract of 3 months duration (may be extendable) opened to address the humanitarian needs consequent to the current escalation. The duty station is located in Baku.

HOW TO APPLY:

If you consider to have all the necessary qualifications and the ability to take over the designed tasks, please send your CV and motivation letter in English and copies of diplomas/certificates to the e-mail bak_recruitment_services@icrc.org with subject line indicating “Administrative assistant”. Only complete applications will be considered.

Deadline for submission of applications: 13 December 2020.

Please note that only short-listed candidates will be contacted. Please do only send copies of employment and education certificates. The copies will not be sent back.

For additional information, please consult the ICRC website: www.icrc.org