Key Responsibilities:
- Screen and direct phone calls and distribute correspondence
- Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
- Respond accurately to internal and external information requests
- Schedule and coordinate appointments and meetings
- Organize travel arrangements, booking flights, accommodation, trains and taxis
- Create and reformat effective presentations and documentation
- Source office supplies
- Ensuring that appropriate action is taken on matters arising during absences and keeping relevant persons informed of all developments
- Maintain a high degree of confidentiality, diplomacy and attention to details in all matters pertaining to the CEO.
- Prepare reports and documentation for meetings and appointments
- Assist with other ad-hoc administrative and project requirements as needed
Requirements:
- Higher education.
- Previous working experience as a Personal Assistant for at least 1 year with strong administrative background
- Fluency in Azerbaijani, English and Russian languages
- Computer literacy in MS Office (Word, Excel, Outlook, Internet, Power Point).
- Proven experience in office management and strong administrative and organizational skills;
- Excellent inter-personal and communication skills
- Business Communication, numeracy skills, attention to details
- Ability to work in team, ability to work under pressure and in flexible working hours, adaptation to change
- Expecting the candidate to be enthusiastic and motivated with a sense to confidentiality
What we offer:
- Excellent opportunities for career and professional growth
- Great professional team and friendly environment
- Comfortable office in Baku City
- Health and life insurance
To apply for the vacancy please submit your CVs indicating the name of the vacancy in the subject of the letter.