Contract and Tender Specialist
vakansiya — 2024

What you’ll do:

Responsibilities:

Support the Commercial Team in the drawing of proposal letters by:

• guiding through the different Company tools/functions and providing the correct Company templates
• reviewing the invoicing scheme, payment terms, interest application and tax compliance (with external support if required)
• interacting with the other Company departments for the application of the Company policies
• verifying the absence of any interest conflict
• ensuring that Client Facing Contractors process is set up when needed

Operate as Tender Specialist by:

• Monitoring web-sites/trading platforms to identify new biddings/competitions, results of biddings/competitions and distributing the collected information to the commercial team
• Getting expert analysis of client’s bidding documents also managing terms of bids application, terms of documents preparation and bidding process period
• Interacting with relevant Company departments (i) to get and submit clarification requests and (ii) to get necessary information to compose bids/tender responses
• Providing document sanitization
• Organizing for authenticated translations
• Completing the administrative forms and questionnaires (including verification of possible interest conflicts)
• Preparing and formalizing complete package of bidding documentation also getting wet or digital signatures as required
• Submitting documents both for paper and digital tenders

Taking part to the envelope opening:

• Interact with banks for the issue of bid / advance payment / performance bonds
• Manage Clients’ portal and internal registration procedures
• Supporting collection of key document (contract or PO or AoA) to allow invoicing to begin

You’re good at:

Technical Skills:

• Fluency in English and Russian required. Azerbaijanese a strong plus.
• Advanced level experience with MS Office: Word, PowerPoint, Excel, Outlook
• Excellent communication skills (written and oral)
• Professional, proactive and organized
• Flexibility

Key competencies:

Attributes:

• Proactive and strategic mindset that is result-driven
• Team-oriented with excellent interpersonal skills
• Ability to act autonomously/take the lead on urgent subject matters and prioritize workload
• Good at “thinking on your feet” and coming up with innovative solutions for complex problems/structures/processes
• Skilled at managing stressful situations and handling time-sensitive tasks with strong attention to detail
• Strong integrity/ ability to handle highly sensitive/confidential material and information appropriately
• Willingness to commit long hours, dedication to team success
• Adaptable and open-minded person with good standing, who welcomes and respects diversity

You bring (Experienc & Qualifications):

Qualifications:

• Bachelor’s Degree in Law or Finance preferred
• From 3-5 years of experience in legal/finance/commercial or administrative departments with big contracts/documents flow
• Analytical mindset and sound knowledge of operations in Azerbaijan, Uzbekistan and Kazakhstan is considered a plus
• Good knowledge of tender/bidding legislation, ability to act as an expert for internal clients on all matters related to preparation of tender documents

You’ll Work With:

You will be working within the Commercial Finance department of BCG EMC (Eastern Mediterranean and Caspian), responsible for preserving the intellectual capital, assets, and integrity of BCG. This team makes a decisive impact on the firm’s direction, performance, and risk-management models.

https://careers.bcg.com/job/16987BR/Contract-and-Tender-Specialist