Responsibilities:
- Greet clients, visitors and guests as they enter into office;
- Maintain professional and welcoming environment in reception areas and meeting room;
- Answer telephone calls, transfer calls to appropriate person and take notes when needed;
- Receive, send and sort daily incoming and outgoing mails;
- Send e-mails and faxes when required;
- Maintain up-to-date contact database;
- Supply staff members and visitors with badges and ensure proper access rights are assigned;
- Maintain appointment calendar;
- Support with the purchase of office supplies;
- Schedule, reschedule and cancel appointments as may be requested;
- Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.
- Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;
- Support desk setup for existing and new employees as per agreed procedures;
- Administration and coordination of in-house logistics from an administrative standpoint;
- Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;
- Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;
- Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
- Coordinate IT-related requests received from employees;
- Support with external events such as conferences, training and others;
- Support to management with administrative tasks as may be required.
Duties:
- Stay align with corporate policies and procedures.
- Represent BDO in a professional manner through punctuality & appearance.
- Apply honesty, integrity and objectiveness while on duty;
- Meet set deadlines.
Requirements:
- Professional attitude and appearance
- Customer service attitude
- High school diploma (or equivalent) required.
- Fluent in Azerbaijani and Russian. (English language is a big advantage)
- Good communication and writing skills.
- Minimum digital skills in Excel, Outlook, Teams, etc.
Interested candidates are requested to send their updated resumes with “Receptionist/Administrative Assistant” mentioned in the email subject.
Oxşar vakansiya siyahısı:
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